PatrolShelf gives your scout group a complete equipment register — checkouts, returns, maintenance and handovers, all in one place. So when a leader moves on, nothing gets lost.
Most scout groups manage their kit with a spreadsheet, a notebook, or nothing at all. It works — until the person who maintained it moves on. Then suddenly nobody knows what you own, where it is, what condition it's in, or who has it.
"Our quartermaster retired after 12 years. We had a spreadsheet that hadn't been updated since 2019 and a shed full of equipment nobody could account for."
Equipment lists spread across spreadsheets, WhatsApp messages and the memory of one person who's hard to reach.
Items leave for a camp and never quite make it back. Nobody's sure what was taken, or who had it last.
A tent pole breaks in the field. It gets noted somewhere, never fixed, and the tent goes out broken again next time.
A new equipment manager starts with no context — just a confusing spreadsheet and a shed full of stuff to figure out.
Built specifically for scout groups — not adapted from warehouse software or general asset management tools.
Every item catalogued with photos, specs, condition history and QR code labels. Import your existing spreadsheet in minutes.
Leaders scan a QR tag on their phone to check out equipment for a camp. One scan to return it. Full accountability, zero paperwork.
Create bookings for events and camps. See what's available, approve requests, and prevent conflicts across sections.
Flag issues in the field, assign them to the right person, and track repairs. Nothing slips through the cracks.
Your whole team on the same system with role-based permissions. Section leaders, equipment managers, and admins each see what they need.
When a leader moves on, everything is already documented. The new person logs in and sees the complete history from day one.
Upload your existing spreadsheet or add items manually. Takes about an hour for most groups.
Generate and print waterproof labels directly from the app. Stick them on and scanning works immediately.
Checkouts, returns, maintenance flags — all logged automatically as your team works.
New leader logs in. Full history, complete register, zero ambiguity. Done.
No per-user fees, no feature tiers, no surprises. Every group gets the full product.
90-day free trial · Card required · Cancel anytime
90-day free trial · Card required · Cancel anytime
Your 90-day trial is completely free. A payment card is required to start — you won't be charged until the trial ends. Cancel any time before then and you'll never pay anything.
Join scout groups across Ireland and the UK who've made equipment management one less thing to worry about.